San Gabriel

By Laws

ASSIGNING POLICIES

In order to facilitate the smooth coordination of officiating assignments, the following policies/procedures have been adopted:

Officials must be qualified members in good standing in their Unit in order to officiate games.

If an official’s account is not in good standing, he/she cannot receive: (1) playoff games for the current season, and (2) further assignments until the account is cleared.

All assignments must go through the Assignor. If a school calls you to work a game, tell them you are available and they must call the Assignor – you cannot accept the game from them.

Assignments are not to be traded/given away to another official. If you cannot work, then the assignment shall be given back to the Assignor.

If an official cannot arrive on time in order to conduct a proper “pre-game” then he/she shall not accept the assignment. Arrival time is 20 minutes prior to the start of the match.

Assignments will be made:                Girls Season –August
                                                       Boys Season –January
                                                       In the event you will be out of town, please make prior arrangements with the Assignor.

If an official “referees” both matches (doubleheader), the umpire shall pay that official $10.

The assignment fee is $5 for each assignment.

Prompt return of the assignment letter is essential. If the assignment letter is not returned to the assignor within the time specified on the assignment contract, all assignments may be re-assigned by the assignor.

If payment of assigned games is not made with the returned assignment contract, the official’s “acceptance” is voided and games will be re-assigned.

There will be no refund for assignments canceled by officials.

The Assignor shall reimburse officials for assignment fees, if: (1) the school cancels and the official is unable to work the re-scheduled match, and (2) the Assignor is able to collect the assignment fee from the school. There will be no reimbursement if the official receives a partial/full payment.

Officials shall complete a Reimbursement Form and send it to the Assignor prior to the due date. To be eligible for reimbursement on canceled games, the Unit member must submit this request prior to:

November 15th Girls Season
May 15th Boy’s Season

“No Shows”- a penalty of $20 is assessed if an official is a “No Show”. The official that worked alone shall receive $10, unless he/she received reimbursement from the school.

“Lateness” is defined as game time. A penalty of $10 is assessed if an official is “late”. If a official arrives later than 30 minutes after the match has started, the Unit Board shall assess a higher penalty, with a portion going to the other official.

All fines/penalties shall be paid within 10 days. Send a check to the Unit Treasurer.

Officials should advise the Assignor of open dates in order to be considered for additional assignments.

An official may not work a high school athletic contest assigned by the SCVOA Unit Assignors if not in the proper uniform.

Athletic officials are independent contractors and therefore are not to be covered by workers compensation statutes. The San Gabriel Unit, its Board, instructors, Assignor and volunteers assume no liability whatsoever. Proof of officiating liability insurance is required of each official and must be provided to the Unit Secretary prior to September 30th of the current year.

Officials are independent contractors. All officials must pay state and federal taxes.

THE ABOVE PROCEDURES/POLICIES ARE NOT INTENDED TO BE OVERLY
RESTRICTIVE, BUT RATHER TO HELP MANAGE OUR OBLIGATION TO THE
C.I.F. TO ASSIGN OFFICIALS TO CONTESTS.

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CANCELLATIONS BY SCHOOLS

REQUEST FOR REIMBURSEMENT OF ASSIGNMENT FEE

(FROM UNIT ASSIGNOR)

OFFICIALS NAME:________________________________________

ADDRESS:________________________________________________

CITY:___________________________ ZIP:_____________________

FILL IN THE INFORMATION FOR EACH ASSIGNMENT THAT A SCHOOL CANCELLED.
(Exceptions include unavoidable problems such as, but not limited to rain, earthquake, and problems at the school)
(Do not list any game that you received full/partial payment)

1. SCHOOL: ------------------------------------------------------------- GAME DATE: _____________

               Reason for cancellation: ___________________________________________________________

              Who did you talk to at the school________________________

Date notified of cancellation: _____________ Single game: _______OR Doubleheader: _____

2. SCHOOL: ___________________________________________ GAME DATE: ____________

               Reason for cancellation: ___________________________________________________________

              Who did you talk to at the school______________________________

Date notified of cancellation: ______________ Single game: ______OR Doubleheader: _______

3. SCHOOL: ____________________________________________GAME DATE: _____________

               Reason for cancellation: ____________________________________________________________

              Who did you talk to at the school_____________________________

Date notified of cancellation: ________________Single game: ______OR Doubleheader: ________

4. SCHOOL: _____________________________________________GAME DATE: _____________

               Reason for cancellation: _____________________________________________________________

              Who did you talk to at the school______________________________
               Date notified of cancellation: ________________Single game: ______OR Doubleheader: ________

PLEASE SEND TO UNIT ASSIGNOR, NO LATTER THAN JUNE 1ST.
ALL REFUNDS WILL BE APPLIED TO THE NEXT SEASON’S SCHEDULE

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COMMITTEE REPORT ON SELECTION OF THE ASSIGNOR’S POSITION

STANDARDS FOR THE ASSIGNOR

Must be available to the membership and Athletic Directors within a 24-hour period or as soon as possible. (Recommend the use of a pager). Readily available on game days.
Replace / Re-assign all games that officials cancel.
Negotiating with schools when officials not paid properly.
Proper use of rated officials on priority games.
Playoffs – proper use of playoff rated officials.
Paperwork: Send assignments to officials in a timely manner. Submit a report at the end of the season.
Be available for Board meetings when necessary.
Handle complaints from schools / officials. Channel these complaints to the proper people.
Handle changes made by schools.
Has to be a volleyball official.
Member of unit 5 years minimum.
C1 official recommended due to knowledge and experience.

METHOD OF SELECTION FOR THE ASSIGNOR’S POSITION

Open application.
Send out written application to membership by mail with list of standards assignor must meet.
Candidates for assignor must:
Submit a written resume
Go through an oral interview

ANNOUNCEMENT ABOUT ASSIGNOR

In December newsletter…” If you are interested in being considered for selection as the volleyball

Unit assignor, submit a letter of interest to _________________ by March 1st.

They send us a letter…we send them an application…they send us back a resume and application by -----------------.

POLICY FOR CHOOSING ASSIGNOR

If the assignor has violated any benchmarks, than the committee has reason to look at other candidates.
If the current assignor is still the best choice, then he/she should be re-selected, but the benchmark must be corrected within 1 year. (or a new election / or replaced)
If the assignor meets all benchmarks, there is not reason to change other than popularity, which should not be considered.

BENCHMARKS FOR UNIT ASSIGNOR

Honesty.
Performs duties in a timely manner.
Attend meetings when required.
Good communications with A.D.s / coaches.
Polite and courteous.
Returns phone calls promptly.
Re-assigns all games.
Works to secure lost funds from schools.
Use the SCVOA rating system to assign.
Cooperate with the instructional Chair.
Master schedule of ball games to Instructional Chair.
Financial statement, upon request, due in December / June.
Submit a final report of season in December / June.
Maintain an accurate record of penalties assessed / collected / paid.
Did he/she get his paperwork / reports to the following in a timely manner:

Officials Liaison SS Administrators
SCVOA Unit Board

Member of the Unit for 5 years.
Working official Boy’s and Girl’s in the Unit area.
Primary officiating area is the San Gabriel Unit.
Availability: 8am – 1pm
Unit member in good standing.
Actively officiates in the Unit.
Must attend regular Association meetings in the SG Unit.
Maintains good communications with SS office.
Has an acceptable accounting method.
Follows policies set by the Board.
Development of assigning forms that are readable and concise. / Must be approved by the SCVOA Executive Board.
Knowledge of schools, rivalries, caliber of play, the game.

* SAN GABRIEL UNIT *

DUTIES OF UNIT OFFICERS

PRESIDENT

Coordinate all Unit activities.
Assist the Instructional Chair with the preparation of the instructional program.
Plan and distribute publicity.
Plan a recruitment program. Prepare a recruitment letter.
Secure permits for meeting locations.
Establish a working budget for the year.
Prepare an agenda for all Association meetings.
Prepare Unit newsletters.
Prepare an agenda for Unit Board meetings.
Preside at all Unit meetings.
Act as representative to the Executive Council.
Rule on all matters covered in the SCVOA by-laws & Constitution.
Submit reports / lists to Executive council when requested.
Authorizes payment of all bills as submitted.
Handles and distributes all Unit correspondence.
Prepare an agenda for all Association meetings.
Attend all Association meetings

VICE PRESIDENT

Shall perform all the duties of president in his absence.
Assist the Instructional Chair with the instruction program.
Chair the membership awards program.
Assist the President with publicity and recruitment.
Prepare a ballot and conduct elections.
Attend all Association meetings.

SECRETARY/ TREASURER

Maintain an accurate, up-to-date list of all members.
Maintain attendance / insurance / awards lists.
Maintain an accurate account of all Unit actives / policies.
Take minutes of all meetings / mail to Unit officers.
Make available minutes of meetings at all Association meetings.
Prepare membership packets and distribute.
Send out letters to recruits / schools.
Send a copy of all lists to the President.
Send out meeting dates to all members.
Mail Unit newsletter.
Attend all Association meetings.
Collect and record dues from each member.
Keep accurate records of receipts / expenditures / income.
Prepare financial statements periodically.
Pay bills as authorized by the president.
Attend all Association meetings.

INSTRUCTIONAL CHAIR

Plan and coordinate the instruction program within the Unit.

Report on progress of the program to the SCVOA.
Attend the instructor’s meeting of the SCVOA and State Rules Meeting.
Must maintain a C1 rating.
Establish the evaluation program.
Work with the Unit Assignor.
Prepare a list of officials’ ratings for the SG Board and assignor.
Prepare a list of officials and send to SCVOA.
Choose and train instructors.
Submit rules clarifications and points of emphasis for newsletters.
Interpret rules and mechanics within the Unit.
Review the study guide and classification exam.
Secure necessary equipment for the instructional program.
Work with the SCVOA as requested on playoffs.
Establish meeting dates of the instructional program.
Provide information for advancement of officials to USVBA/college.
Attend all Association meetings.

RATING CRITERIA

C1                       Can officiate / control varsity girls match by themselves
                           Very strong net – play game
                           Excellent crowd / bench / player awareness and control
                           Completely understands & signals back – row attack/block
                           Communicates well with partner with silent indicators
                           Consistent on ball handling
                           Completely understands formations (overlaps/court positioning)

C1* Same as C1, but was rated on a “Boy’s match”.

C2                       Good net play game
                           Handles critical situations well
                           Thorough understanding of mechanics & proper execution
                           Consistent with ball – handling calls
                           Understanding of formations
                           Good crowd / bench / player awareness and control
                           Understand and signals back row attack / block
                           Communicates well with partner with silent indicators

C3                       Good understanding of mechanics and proper execution
                           Inconsistent on ball-handling and net play
                           Distinguishes and understands basic formations
                           Average communication with partner (silent indicators)
                           Begins to recognize back row attack / block (does not display confidence to call / signal consistently)
                           Average communication with partner (silent indicators) – not yet completely confident to give the critical call / signal needed by the referee.

C4                       Basic knowledge of rules, mechanics and game protocol.
                           Lacks game experience
                           Inconsistent on ball-handling and net play
                           Weak on understanding of positioning on the court
                           Weak on understanding of back row attack / block

C5 Lacks knowledge of the game
Needs to work on signals and mechanics

TOURNAMENT RESPONSIBILITIES

(If you are assigned to work)

Report at the assigned time.

2. Officials uniform:
Same as high school. Navy, polyester coaching shorts are permissible.

Check in with the Tournament Director. Ask about:
Ground rules.
Who posts scores and where?
Do teams warm up together/apart?
What about service prior to match?
How much time between games?
How much time between matches?
Who provides the game ball?

Post scores at the end of each match (see tournament director for location of tournament chart.

An official is often assigned as the “Relief” or “Break” person.
Officials are assigned to start the tournament.
The “Break” official comes in at a later time and starts giving breaks.
This official needs to check with earlier officials for the 7 questions above.
When an official “breaks” you, you must take the match break. Do not go immediately to the next court to break someone.
A “Break” is defined as a match (usually 2 games to 15 points.

6. Fill out your Tournament Form throughout the day.

7. Don’t lose the tournament court ball, when it is entrusted to you. Turn it in at the end of the day to
the Tournament Director.

Mail the Tournament Form to Tom Nassraway. He will verify numbers of games and send it on to

the school.

You will receive a check from the school, not the Assignor or Unit.

RATINGS

(If you are assigned to be rated)

Report at the assigned time.
Check in with the raters.
Regular tournament procedures apply.
Post scores at the end of your match before talking to the raters.
Don’t lose the tournament ball. Make sure it is secured at the desk, or in the hands of the officials

replacing you.

UNIT MANAGEMENT POLICIES

FINANCES / BUDGET / ACCOUNTING:

             1.          Financial statements are to reflect:
                                   Girls season      July 1st        through         December 31st
                                   Boys season      January 1st   through         June 30th
                       Minutes (2/24/92)

Reimbursements:

The President shall receive:
The Vice-President shall receive
The Secretary / Treasure shall receive
The Instructional- Chair shall receive

ASSIGNOR / ASSIGNMENTS / ASSIGNING:

The term of the assignor is 3 years.

Current term is June through June

The Unit will reimburse the Assignor for mailing the schools schedules to them.

ELECTIONS / TERMS:

Term for officers on the Unit Board will run from spring meeting to spring meeting.

Outgoing officers will end their term at the end of the spring Unit meeting. Incoming officers will begin their term at the end of the spring Unit meeting; but will attend the last Board meeting of the outgoing Officers.

Date: ________________________

To: ________________________

            _________________________________, an Official in your Unit,

          attended the San Gabriel Unit Instructional meeting on the following

date or dates: _____________________________________.

The instructional material covered included:

Respectfully,

______________________________
Officer

______________________________
Position in Unit

SAN GABRIEL UNIT POLICIES

MEMBERSHIP & DUES

1. All members shall complete a registration form and pay Unit dues of $55

Dues must be paid at the first instructional meeting in order to be placed on the qualified officials list sent to the assignor and the S.C.V.O.A. Executive Council.

Any official returning to the Unit after a one year layoff or more than one year

shall be considered a second year official.

All members are required to submit a copy of their officiating liability insurance

card or the front cover of Referee Magazine with the front label affixed.

Membership packets shall be distributed starting in July. Officials shall receive their

packet from their primary Unit.

Criteria for certification:

a.         Attend required number of sessions.
b.         85% grade on the study guide.
c.         80% grade on the Classification Exam.
d.         Completion of required practical assignments.
e.         Have officials liability insurance.
f.         Pay Unit dues.
g.         Be a member in good standing.
h.         Certification does not guarantee assignments.
MEETINGS:

1. Veteran officials shall attend 4 Association instructional Meetings. (10 hours) New and second officials shall attend these meetings, in addition to 4 training classes and a
practical rating session.

Crossover officials must attend 1 Unit Association meeting in Girls season and 1 Unit meeting in Boys season.

Attendance is taken 15 minutes after the start of the meeting.

Makeup Meetings:

The Unit makeup meeting is scheduled for the first Monday of

October each year.

An official may attend the new officials meetings in July to makeup

For an Association meeting they know they will miss in August or
September.

An official may attend no more than one meeting in another Unit in

order to be credited for a meeting. (Minutes 6/9/92)

If an official arrives late to a meeting, two options are available:

(1) Attend the Unit makeup meeting or a class in another Unit.

(2) Arrive 30 minutes earlier prior to the next scheduled Association meeting and pay a $10 fine.

(3) If you are late to the last Unit meeting, only option #1 is available.
All officials working the Boys season must attend the Spring Instructional

Meeting, which is held the first week of February.

OFFICES / DUTIES / ELECTIONS:

The term of office of an elected Unit officer shall begin the evening of the Spring

Season meeting. ( minutes 12/10/92)

Members in good standing are eligible for an office/position for which they are qualified.

In order to run for President – Elect, a member shall hold a C1 or C2 rating.

The vote of each Board Officer shall be listed in the minutes.

Minutes of the meetings shall be available at all Association meetings.

UNPROFESSIONALISM:

Unit officials will be subject to disciplinary action due to unprofessional conduct or actions.

All officials must be in the proper uniform or they cannot work.

All officials must adhere to the National Association of High School Officials

Code of Ethics, as re-published in the S.C.V.O.A. directory. This Code of Ethics
is a part of the S.C.V.O.A. operating procedures.

GENERAL:

All correspondence / communications by Unit Officers or Committee Members must be approved by the Unit President; as the President is ultimately responsible to the S.C.V.O.A. for everything that occurs in the Unit.

The required number of signatures on the Unit checking account is no less than two. The President / Treasurer must be two of those signatures on file at the bank.

Officials are independent contractors. Officials are obligated to pay state and federal income taxes.

GRIVANCE:

If an official has a formal complaint, he should contact a Unit Officer. A Grievance

Committee shall be appointed by the President to review the situation. Findings and recommendations are reported to the Unit Board. The Board shall make a ruling, taking into account the recommendations.

The official has the right of appeal to the S.C.V.O.A. Executive Board. Decisions of the S.C.V.O.A. shall be final and binding.

NON DISCRIMINATORY POLICY

1. This Unit will not discriminate against anyone base on their Race, Color, or Sex.

VOLLEYBALL FEES 1997-1998

A. 2 out of 3 match (Non-varsity) (2 Officials) $32/26
2 out of 3 match (Non-varsity) (1 Official if requested) $40

B. 2 out of 3 match doubleheader (Non-varsity) (2 officials) $48/48
2 out of 3 match doubleheader (Non-varsity) 1 official if requested $55

C. 3 out of 5 match (2 officials) $41/35

D.            3 out of 5 match doubleheader var./jv (2 officials)                                               $57/51
                Non-varsity in conjunction with DH (2 officials)                                                 $17/13
                                                                           (1 official if requested)                          $17

E. 3 out of 5 match doubleheader split $62/54
Non-varsity with varsity (2 officials)

TOURNAMENT FEES

                $9.00 per game in pool play (15 point game)
                $11.00 per game in playoffs after pool play (15 point game)
                $8.00 per game in pool play (11 point game)
                $10.00 per game in playoffs after pool play (11 point game)

VOLLEYBALL PLAYOFFS

Your name has been placed on the recommended list to work SS volleyball playoffs

You are expected to wear the official uniform, clean and pressed. If jackets are worn to / from the gym, they must be white (no colors). The white, v-neck sweater may be worn during the match.

All officials are expected to travel. Please call the Unit Assignor now with your available dates between May 13th and May 28th. All Southern Section assignments are at 7pm or 7:30pm.

Your arrival time at the game site shall be no less than 30 minutes prior to game time. Linespeople have been instructed to arrive 15 minutes prior to game time. A proper pre-game shall be conducted by the Referee an Umpire and two linespeople. The coin toss shall be conducted 20 minutes prior to game time. (This is to allow for introductions and announcements by the home school.).

If you arrive late to assigned playoff games, the Unit will fine you $10. “Late” is defined as less than 30 minutes prior to game time. If you cannot meet this obligation, please do not make yourself available on that day.

If the Assignor calls to offer you an assignment, you are expected to travel. If you cannot leave the San Gabriel area, let the Assignor know now, and he will convey this information to Southern Section.

There is no guarantee that you will receive a match on a day you have listed as available. The amount of assignments depends on the number given to our Unit by the CIF-SS Committee. The Instructional-Chair gives the Unit Assignor the list of officials recommended for playoffs, as well as the order to use them. The SS Committee chooses the officials for semis and finals. Our longstanding goal in this Unit is to involve as many qualified officials as possible in post-season play.

Congratulations on having a very good season. Best of luck with any assignments you might receive!

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